Renting a home can be an exciting experience. Whether you are renting a home for the first time or are a seasoned tenant, it is always important to have a good inventory report. An inventory report is a document that records the condition of the home at the start of the lease. In this article, we will discuss what an inventory report is, why it is important, and how to create one. We will also provide a sample rental inventory report so you have an idea of what can be included. We hope that you find our information useful. ZSM House Clearance happy to help you.
What is a recording statement?
A survey is a document that serves as a reference point for the condition of the rental property at the time the tenant moves in. It is also called a pre-inspection. It is a detailed description of the property, including any damages or defects that were present before the tenant moved in. The survey acts as a kind of contract between the tenant and the landlord, where both parties agree to the described condition of the property. This is usually made after the lease has been signed.
Why is a recording statement important?
A property inspection report is very important because it can prevent possible disputes and discussions between the tenant and the landlord. By recording the condition of the property in detail, both parties are protected. The tenant can prove that certain damage or defects were already present at the start of the lease, and the landlord can prove that the tenant is responsible for any new damage or defects. You may not think you need it now, but definitely have a pre-inspection drawn up because you never know if you will need it later.
A survey is also useful in determining the deposit. If the tenant returns the property in good condition, the deposit can be fully refunded. If the property is not in good condition and there are damages or defects upon delivery that are not listed in the survey, the landlord can retain costs for repairs or replacement.
Drawing up a recording statement
When creating a property report, it is important to be as detailed as possible. A good property report will include a description of each room and feature of the home. For example, start with the outside of the home and work your way in. Note any existing damage or defects, such as scratches, dents, damage to walls, floors, windows, etc. Also, take photos of any damage as visual evidence.
It is advisable to draw up the inventory together with the landlord. This way, both parties can reach an agreement on the condition of the property. Make sure that both the tenant and the landlord receive a copy of the inventory and keep it for the duration of the rental period.
Example of a recording statement
Here's an example of what a rental property listing might look like:
Rental Property Recording Status
Date: [Date of recording] Address: [Address of the rental property]
General information
- Tenant name:
- Landlord name:
- Tenant's telephone number:
- Landlord's telephone number:
Description of the property
- Exterior of the house
- Description of the facade, doors, windows, etc.
- Photos of any damage
- Living room
- Description of the floor, walls, ceiling, etc.
- Photos of any damage
- Kitchen
- Description of kitchen cabinets, countertops, appliances, etc.
- Photos of any damage
- Bedrooms
- Description of floor, walls, windows, cabinets, etc.
- Photos of any damage
- Bathroom
- Description of sanitary ware, tiles, shower, etc.
- Photos of any damage
- Other spaces (e.g. attic, basement, balcony)
- Description of each room and any damage
Signatures
Tenant: [Signature of tenant] Landlord: [Landlord's signature]
This is just an example of a recording statement. It is important to include the specific characteristics and condition of the rental property in the recording statement. Feel free to adapt this example to your specific situation.
The role of the tenant in the recording of the property
As a tenant, you have the responsibility to carefully inspect the property before moving in. Note any damage, defects, or missing items and report these to the landlord. It is important to make these reports in writing, preferably by email, so that there is proof of communication.
During your stay in the rental property, it is also important to report any new damage or defects to the landlord immediately. This way, disputes at the end of the rental agreement can be avoided.
The role of the landlord in the recording statement
As a landlord, it is important to draw up a detailed inventory report and review it with the tenant. It is also advisable to take photos of the property to support the inventory report. Keep the inventory report and any accompanying photos for the duration of the tenancy so that you can use them as a reference during the final inspection.
During the final inspection, you compare the condition of the property with the inventory. If there are new damages or defects that are not listed in the inventory, the landlord can deduct the costs from the deposit to repair them. It is important to do this inspection together with the tenant and to resolve any disputes in a fair manner.
What to do in case of damage or defects?
As a tenant, you are liable for any damage you have caused during your stay in the rental property. If you notice any damage, report it to the landlord immediately. The landlord will assess whether the damage is the tenant's responsibility or whether it is normal wear and tear. In the case of wear and tear, the landlord is responsible for maintenance and repairs.
As a landlord, you are responsible for maintaining the property and repairing any defects that are not caused by the tenant. Make sure you communicate with the tenant in writing about any damage or defects, including the necessary repairs.
Finally
A property inspection report is an essential document when renting a property. It ensures that both tenant and landlord are on the same page regarding the condition of the property at the start of the tenancy. By drawing up a detailed property inspection report and checking it carefully, disputes and discussions can be avoided at the end of the tenancy.
It is in the interest of both tenants and landlords to take the inventory seriously and report any damage or defects in a timely manner. Through open and transparent communication, both parties can enjoy a smooth rental experience.
Request a free quote
Would you like to receive a quote for clearing your home? Then request a free quote. This is completely without obligation and you are not committed to anything. By requesting a quote you will get a better idea of the costs and services we can offer you.
Do you have any questions or would you like advice before requesting a quote? Then you can always call us on 070-2116102. You can also send us an email at: info@zsm-woningontruiming.nl. We will then respond to your enquiry as soon as possible.
Help Center
When should the recording statement be drawn up?
The inventory must be drawn up before the tenant moves into the property, preferably together with the landlord.
Do I need to ask the landlord's permission before making changes to the rental property?
Yes, it is important to ask permission from the landlord before making any changes to the rental property, even minor ones.
What happens if the rental property is not delivered in good condition?
If the rental property is not returned in good condition, the landlord may deduct costs from the deposit to repair the damage.
Can the landlord inspect the rental property without permission?
No, the landlord must always ask the tenant's permission before inspecting the rental property.
Is it possible to download a recording status?
Yes, there are recording statement templates available that you can download and customize to your specific situation.
